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Sr. Proposal Coordinator / Writer

Location:Miami, FL
Salary Range:Commensurate with Experience
Benefits:Comprehensive Benefits Package
Employment Type:Full Time

Zyscovich Architects is a nationally renowned integrated Urban Design, Architecture, and Interior Design firm headquartered in Miami, with additional locations in New York City and Orlando. 

Zyscovich's 40-year portfolio includes aviation, federal, education, mixed-use, multi-family, hospitality, retail, and commercial facilities. For additional information on Zyscovich and its diverse project expertise, please visit the website at Zyscovich is an equal opportunity employer.

Zyscovich Architects is searching for a Sr. Proposal Coordinator / Writer to contribute to its highly innovative and diverse team of professionals.

The ideal candidate is a positive, creative individual with the ability to think critically and to work across multiple platforms (print, presentation, etc.) to create materials that compellingly communicate the firm’s value to our clients.

  • Works with the Director of Marketing and department staff to prepare content for proposals, presentations, award submissions, etc.

  • Interviews technical staff and subsequently writes resumes, boilerplate information, project descriptions, award submissions, and copy for web, brochures, and print, etc.

  • Works with technical staff to develop proposal sections and scopes of work.

  • Edits and formats content written by others for contracts, specifications, requests for proposals, and reports, ensuring consistency in writing style and approach throughout various procurement documents, authored by different authors

  • Determines proposal concept/content by identifying and clarifying opportunities and needs; studying requests for qualifications/proposals (RFQ/Ps); attending strategy meetings.

  • Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval

  • Gathers proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals.

  • Develops proposal narratives by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; writing, revising, and editing drafts including executive summaries, conclusions, and organization credentials.

  • Maintains quality results by using templates and following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases.

  • Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate.

  • Coordinates and maintains marketing files including correspondence, data, and other relevant materials. Reviews project information for accuracy.

  • Assists in preparing presentations by evaluating text.

  • EXCELLENT WRITING SKILLS are critical to this position. You MUST submit a minimum of three (3) original writing samples.

  • Minimum five (5) years relevant experience in marketing in the A/E/C industry with experience in writing and responding to proposals (i.e.: RFP, RFQ, LOI). Degreed architectural candidates with SUPERIOR writing skills lacking marketing experience will be strongly considered.

  • Bachelor’s degree required; post-graduate degree is a plus.

  • Ability to read, comprehend and execute proposal instructions and responses, tailoring responses to effectively communicate proposal strategy.

  • Ability to take ownership of projects from start to finish.

  • Proficient in Adobe Creative Suite (particularly InDesign) and Microsoft Office (Word, Excel, PowerPoint).

  • Attention to detail and highly-organized.

  • Self-starter, able to work independently and able to multi-task in a fast-paced deadline-oriented environment. You must work well under pressure and be able to occasionally work irregular hours to meet deadlines.

  • Excellent interpersonal relationship skills

  • Please provide PDF (5Mb max) with resume, writing samples, examples of work, etc.

  • Salary commensurate with experience


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